# Get More From the Microsoft 365 You Already Pay For — AvantIT > Optimize Microsoft 365 to increase productivity and reduce wasted licenses. SharePoint intranets, Teams governance, and M365 adoption programs. Canonical: https://www.avantit.pt/en/solutions/microsoft-365/ Source: AvantIT — https://www.avantit.pt (Microsoft Partner, Matosinhos, Portugal) --- Solution # Microsoft 365 Optimization. Stop paying for unused licenses. Make Microsoft 365 work better for your team. We optimize Microsoft 365 environments to increase productivity and reduce wasted licenses. Our services include SharePoint intranets, Teams governance, document management, and user adoption programs. ### Who It's For - Companies paying for unused M365 licenses - Teams struggling with document chaos - IT leaders needing governance frameworks - Organizations wanting better collaboration ### What We Do - M365 license optimization audits - SharePoint intranet design and implementation - Teams governance and structure - Document management solutions - User training and adoption programs ### Outcomes - 20-40% reduction in license costs - Faster document search and retrieval - Improved team collaboration - Better compliance and security ### Technologies - Microsoft 365 (Teams, SharePoint, OneDrive) - Microsoft Viva - Power Platform integration - Azure Active Directory Region: Portugal, Spain, and International ## The Problem Most companies pay for Microsoft 365 but only use a fraction of its capabilities. Teams are scattered, documents are chaotic, and nobody knows where to find information. Meanwhile, your license costs keep growing. ### Wasted Licenses Paying for unused M365 licenses and features nobody adopts ### Document Chaos Files scattered across OneDrive, emails, and shared drives ### Poor Adoption Teams and SharePoint aren't used effectively or at all ## What We Deliver ### License Optimization Audits Analyze your M365 usage, identify unused licenses, recommend right-sizing, and eliminate waste. Typically save 20-40% on license costs. ### SharePoint Intranets Design and build modern intranets that teams actually use. Centralize information, improve collaboration, and make content findable. ### Teams Governance & Structure Implement Teams governance, naming conventions, lifecycle policies, and proper structure. Stop Teams sprawl and confusion. ### User Training & Adoption Train your teams on M365 features, create usage guides, and drive adoption. Turn investment into actual productivity gains. ## Typical Projects ### M365 License Optimization Audit current licenses, identify unused features and users, recommend right SKUs, and implement changes. Ongoing monitoring to prevent waste. Microsoft 365 Admin Power BI Reports License Optimization ### Corporate Intranet on SharePoint Design and build a modern SharePoint intranet with news, document libraries, department sites, and search. Mobile-friendly and easy to maintain. SharePoint Online Microsoft Viva Power Apps ### Document Management Solution Organize documents in SharePoint with metadata, version control, approval workflows, and powerful search. End the chaos of scattered files. SharePoint Power Automate Microsoft Search ### Teams Governance Implementation Define Teams naming standards, lifecycle policies, creation controls, and guest access rules. Clean up existing Teams and prevent future sprawl. Microsoft Teams Azure AD Governance Policies ## Expected Outcomes 20-40% License cost reduction Eliminate unused licenses and right-size your M365 investment 5x faster Document search and retrieval Find files instantly instead of asking colleagues or searching emails 80%+ Team adoption rate Actually using M365 features with proper training and governance 90%+ Compliance improvement Better data protection, retention policies, and security controls ## How we build it This page frames the business problem. If you want the capability in detail, start here. [Modern Work SharePoint intranets, Teams apps and document management.](https://www.avantit.pt/en/services/modern-work/) [Power Platform Extend M365 with apps and automation without heavy code.](https://www.avantit.pt/en/services/power-platform/) ## Frequently Asked Questions ### How do you identify unused M365 licenses? We use Microsoft 365 admin reports and Power BI dashboards to track usage patterns, login frequency, and feature adoption across your organization. ### Will users resist changing how they work? Change management is key. We provide training, clear communication, and gradual rollouts. When people see productivity benefits, adoption follows naturally. ### How long does an intranet project take? A basic SharePoint intranet can be live in 4-6 weeks. Enterprise intranets with custom features take 8-12 weeks. We deliver in phases for faster time-to-value. ### Can you migrate from on-premises SharePoint? Yes. We handle SharePoint migrations from on-premises to online, including content, permissions, and workflows. Minimize disruption with phased migrations. ### What about our existing file shares? We can migrate file shares to SharePoint or OneDrive, preserving folder structure and permissions. Users access files through familiar interfaces. ### How do you ensure security and compliance? We implement retention policies, DLP (Data Loss Prevention), sensitivity labels, and access controls. All aligned with your compliance requirements. ### Can we customize Teams without coding? Yes. We use Power Apps, SharePoint, and built-in Teams features to create custom tabs, forms, and workflows without custom development. ### What ongoing support do you provide? We offer managed services, helpdesk support, and continuous optimization. You can also choose training so your IT team handles day-to-day management. ## Ready to Optimize Microsoft 365? Book a 30-minute call for a free M365 optimization assessment. We'll identify cost savings and productivity improvements. [Book a 30-min Call](https://www.avantit.pt/en/contact/) [See Case Studies](https://www.avantit.pt/en/projects/)