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SharePoint

Intelligent Document Management

End the file chaos. Organize, protect, and find your company's information efficiently.

Organize Documents

From Chaos to Order

Many companies use SharePoint only as a cloud file server, missing its true potential. Modern document management goes beyond folders and subfolders.

At Avantit, we implement information architectures that make sense for your business, using metadata to classify documents and automate their lifecycle.

  • No more duplicate documents
  • Automatic version control
  • Real-time co-authoring
  • Secure access anywhere
SharePoint Online document management by AvantIT — enterprise DMS with version control and approval workflows

Document Management Features

Information Architecture

Logical structuring of sites, libraries, and folders to facilitate navigation and organization.

Metadata & Taxonomy

Document classification with smart tags to improve search and filtering.

Security & Permissions

Granular control over who can view, edit, or share documents, ensuring confidentiality.

Advanced Search

Microsoft Search configuration to find documents quickly by content or properties.

Use Cases

Contract Management

Contract Management

Complete contract lifecycle, from creation, approval, digital signature to archiving and renewal alerts.

Quality System (ISO)

Quality System (ISO)

Management of procedures, manuals, and quality records with rigorous version control and approvals.

Digital Archive

Digital Archive

Digitization and archiving of physical documents with OCR and automatic classification.

Wasting time looking for documents?

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Frequently Asked Questions

Frequently Asked Questions

Get answers about this service

For most mid-sized companies SharePoint Online is enough, and it is already paid for in your Microsoft 365 licence. It handles versioning, co-authoring, metadata, retention and full-text search including inside PDFs. A dedicated document management system earns its cost when you have regulated records with formal declaration and disposition workflows that Microsoft Purview cannot express.
Metadata, for anything people need to find rather than merely store. Folders describe one hierarchy and force every document into it; metadata lets the same contract be found by client, by year and by status. In practice we use a shallow folder structure for permissions and metadata for retrieval, because permissions are simpler to reason about on folders.
They get migrated, not copied wholesale. The honest part of any migration is deciding what not to move: file shares typically hold a large share of duplicates and documents nobody has opened in years. We analyse first, agree what is archived rather than migrated, and then move the rest with permissions and modified dates preserved.
Yes, and at several levels: tenant-wide sharing policy, per-site settings, sensitivity labels that travel with the file, and DLP policies that block or warn on specific content. The usual mistake is turning external sharing off entirely, which pushes people to email attachments and removes your ability to see anything at all.
The SharePoint side is rarely the long part. Agreeing the information architecture — what metadata, who owns what, what gets archived — is what takes time, and it is work that only your organisation can do. A single department is typically weeks; a full file-server migration is measured in months and is best done in waves.